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How to Write Employment Job Position Letter of Intent?

How to Write Employment Job Position Letter of Intent

While many job postings require a cover letter, only a few require a professional to send an employment job position letter of intent. Professionals also use this document to send unsolicited communications expressing their interest in companies. Because this networking tool can help you get hired, it is critical that you understand it and learn how to use it correctly. Continue reading to learn more about this document and how to use it effectively.

What is the employment job position letter of intent? 

An employment job position letter of intent is a document that professionals send to companies that they are interested in for future employment opportunities. It does not, unlike a cover letter, address a specific position. This is typically a general communication in which a worker expresses an interest in working for a specific employer, highlights key skills and achievements, and discusses work experience. In terms of format, it focuses on how the applicant’s qualifications align with the company’s achievements, values, and other features.

You can send the employment job position letter of intent via email or post. You can also give it to a professional contact within the organization. Employers and employees alike can benefit from using this networking tool in a variety of ways, including:

Employer benefits from employment job position letter of intent

If you are an employer, the advantages of requesting or reviewing letters of intent sent to you by job seekers include:

  • It allows you to find motivated professionals. Most companies want to hire motivated people to help them build an engaged workforce, and evaluating letters of intent can help you find them.
  • It allows you to find employees who meet corporate requirements. An employment job position letter of intent can be especially useful if the employer is unsure about which positions are required to fill the company’s gaps. Receiving letters of intent gives you the opportunity to find people with the necessary skills and hire them.
  • It allows you to widen the pool of candidates. Requesting letters of intent allows a company to expand its pool of talented job seekers from which new employees can be selected as needed.

Employee benefits from employment job position letter of intent

Workers benefit from this method of communicating with employers in a variety of ways, including:

  • It gives you the opportunity to initiate a relationship. You can use your employment job position letter of intent to connect with a successful company that offers an appealing work environment. Sending a persuasive communication that includes your qualifications assists you in making a favorable impression on the head of the department where you want to work. As a result, you can make a valuable professional connection.
  • It allows you to stand out during the recruitment process. The letter can be used to contact the hiring manager of a company that is looking to hire more people but has not yet requested job applications. This gives you the opportunity to be among the first people considered for a current or future job opening. It is essential to get the timing right, which you can do by asking your professional network about companies that are planning to hire in the near future and sending your letters of intent accordingly.
  • It allows you to get on the radar of the companies you want to work with. While you may be familiar with the companies where you want to work, their hiring activities may not coincide with your job search. A polished letter of intent for a job can be used to send them your resume and lay the groundwork for future interview requests.
  • It allows you to assess your popularity among employees. A company that is concerned with maintaining its appeal among the professional fields from which it recruits can use the letters of intent it receives to track any changes to its brand image. The research findings can assist the enterprise in making any necessary changes to its policies in order to attract the best talent.

How to write an employment job position letter of intent that wins

To take advantage of the power of a letter of intent for a job, you must have a polished product that targets the right company. You can accomplish this by following a process that will assist you in effectively using this networking tool. The following are the steps you should take:

1.Do the necessary research

Begin the employment job position letter of intent writing process by learning about the companies that interest you. You can assess them based on factors such as their reputation as good employers, their training programs for workers in your profession, or the opportunities for career advancement they provide. Here are a few options for obtaining this information:

  • Check the company’s website, social media profiles, and recent news.
  • Look for employee testimonials or company reviews on the internet.
  • Ask for information with your contacts about the employer.
  • Shadow a company’s employer to gain an insider’s view of the company.

Make a list of ten companies that interest you based on your research.

2.Choose companies that suit you

When sending an unsolicited communication, make sure you’re targeting a company that shares your values and vice versa. For example, if you value independence and flexibility in your work, approaching a traditional workplace that values managerial oversight and fixed hours is unlikely to work. It is also necessary to select a firm that is appropriate for your circumstance. To select five suitable employers, use the following checklist of questions:

  • Do you like the company culture?
  • Does the office setup suit you?
  • What are some of the corporate accomplishments that have a special meaning for you?
  • Can you manage the commute on a budget?
  • Are there any jobs available right now that match your qualifications and values?
  • Is it likely that suitable jobs will become available in the near future?
  • What can you bring to the company?

3.Identify your best professional strengths

Make a list of your qualifications that best match the qualifications of each company, including its values, positions, and achievements, including values, skills, academic credentials, work experience, and professional achievements. Keep in mind that you are demonstrating your suitability for a job in a specific company rather than applying for a specific job. As a result, select strengths that are most likely to align with what the company is looking for in employees.

4.Outline the letter of intent for a job

Use your research findings about the company and yourself to create a structure for your letter that catches the reader’s attention. Include something current about the company, for example, in your opening paragraph to help you achieve this. The following sections should be included in your letter:

  • Salutation: Send the letter to the head of the department where you want to work.
  • Introductory paragraph: Include a strong opening line, your reason for writing the letter, and a statement summarising why you would be a valuable asset to the company.
  • Body paragraphs: Discuss in depth the points you raised in your introduction.
  • Final paragraph: Restate your motivation for joining the company, maintain open lines of communication, and thank the reader for their time.
  • Closing: End the letter with a formal closing phrase and your name.

5.Complete your letter

Write your letter, then edit and improve it. Aim to develop persuasive communication that expresses your motivation to work for the company, highlights your shared qualifications, and demonstrates your skills.

Read also: How To Ask If A Job Position Is Available?

Employment Job Position Letter of Intent Tips

There is no right or wrong way to write an employment job position letter of intent. However, there are a few best practices that you should adhere to in order to maximize your potential in the letter.

  • If you are sending a physical copy of the letter, use a professional business letter format. This means you should include your name, email address, and job title at the top of the page.
  • If you are emailing the letter, include your contact information under your first and last name in your signature.
  • Do not criticise your current or previous employers; instead, concentrate on yourself and the potential employer.
  • If you want to advance your career, include the exact level at which you want to be hired, such as “senior-level positions” or “management.”
  • Include no salary expectations. This should always be discussed with the recruiter or after a positive interview.
  • It is acceptable to use a friend or colleague who also works at the company as a reference, but only if that person is aware that they will be mentioned.
  • When describing your skills and experiences, use active language such as “strong communicator” or “experienced writer.”
  • Maintain the relevance of your skills and experiences to the employer. Refer to similar job descriptions to see what skills the employer is looking for.
  • Keep your employment job psoition letter of intent brief and to the point.
  • Before sending the final copy, proofread and edit your letter.

Check also: How To Write An Effective Letter of Interest Sample for Job Position

Employment job position Letter of intent example

An example employment job position letter of intent is provided below. As a starting point for your letter of intent, consider the following example:

To Whom It May Concern,

My name is Sarah Alba. I recently graduated with a B.A. in Journalism from the University of New York. Bibloteka Company has a truly impressive portfolio of work, as well as an honorable mission to write for people of all backgrounds. Please take my request for a position on your writing team into consideration.

I studied various aspects of journalism and copywriting at the University of New York, including APA style editing, long- and short-form web content, editorial writing, and human interest writing. I also took content marketing courses, such as search engine optimization and search engine marketing. I finished all of my coursework with a 3.80 GPA. During my undergraduate studies, I also worked as a staff writer for the University of New York student newspaper and as a copywriter for several local newspapers. In my spare time, I worked as a freelance writer for several blogs.

Because Bibloteka, Inc. places a strong emphasis on high-quality web content, I believe my skills and experience will make me an invaluable member of the team. If Bibloteka, Inc. is looking for new copywriters, please keep me in mind for any entry-level writing positions that become available. I’m also including my resume, which contains more information about my skills, experiences, and interests.

Thank you for your time,

Sarah Alba

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Employment job position Letter of intent email example

Below is another sample letter of intent that follows the best practices outlined above, but is formatted for email.

Subject: Introduction – Jennifer Jolie

Dear Ms. DeVille,

Throughout my 10-year career in sales and sales management at Bibloteka Inc., I have been consistently impressed by your company’s excellent sales record and reputation for exemplary customer service. As your next sales manager, I believe my experience and sales knowledge will be a valuable asset to ABC Company.

As sales manager for Bibloteka Inc., I’ve built a new sales team from the ground up in the last year and increased sales by more than 20%. In my previous role as sales team lead, I was in charge of the day-to-day operations of a 25-person sales team, where we used data to set clear goals and objectives. I provide coaching and training in order to develop a high-performing team. I also wrote a detailed training manual to cut the onboarding process from 90 days to two weeks.

Because I am both data-driven and customer-focused, I am an excellent fit for ABC Company. I am passionate about motivating employees to meet sales targets, and I am skilled at uncovering actionable insights from data to drive customer loyalty and provide exceptional customer care.

I’ve attached my resume to this email for your review. Thank you for your time and consideration; I’m eager to learn more about this opportunity from you.


Jennifer Jolie
(123) 456-7890