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Follow Up Email After an Interview With Examples

Follow up email

Follow up email after interview, when was the last time you thanked an employee or hiring manager after a job interview?

If you usually don’t remember, you’re missing many opportunities.

According to an Accountemps survey of more than 500 HR managers in companies with 20 or more employees, 91% of them found interview messages “helpful” after the interview.

Sending an email thanking the Recruiter or HR Manager for the interview shows your gratitude for the opportunity – something that many applicants forget email.

Not sending a single message makes HR managers think you lack “the ability to follow things to the end,” according to a statistic from CareerBuilder.

A well-written Thank-You letter will remind the interviewer of your qualifications and increase your chance of getting a job offer.

Here’s how to write a Thank-You letter after the interview without looking hopeless or hopeless.

Once the interview is over, make sure you don’t forget the following:

  • To thank the interviewer.
  • To obtain the business card of every person you spoke with, especially if you did a group interview or several interviews.
  • Re-show your enthusiasm for the company and the job you are applying for.
  • Ask about the next steps in the hiring process.
  • When do you expect to hear back, and how best to proceed.
  • This information will give you an idea of ​​the length of time you wait, the correct job title and contact information for the interviewer, and it is the least intrusive way to get the thank you message across.

Write down everything you can remember from your interview or interviews as soon as you get home:

  • Your answers or comments they liked.
  • Your answers caused the interviewer to express their anxiety or confusion.
  • Follow-up questions that you forgot to ask.
  • Shared points of interest, not necessarily work-related.
  • Don’t rely on your memory. Remember what each interviewer said or focused on to make your thank-you message stand out.

The correct time to send a Thank-You letter

“Think of a time when you did someone a favor. Maybe you gave him a gift or helped him with a problem. Several days pass, and you are not being thanked. Will they thank you one day? How does this lack of gratitude make you feel? Well, hiring managers are not different,” Sharon Schweitzer.

The interview gave you a chance during the encounter – an opportunity he could have given to someone else. Thanks him within 24 to 48 hours, no longer than this time. “Otherwise, it looks like you have a lot better things to do on your times email follow, interview email follow send write emails and that’s not a good impression to leave when you look for a job,” Schweitzer continues.

Sending a traditional handwritten letter via regular mail? This is acceptable if she receives the interview 3 to 7 days after the date of the interview, follow email.

Approximate structure of the thank you letter(Follow Up Email)

1. Subject (to be used in the follow up email message)

  • Keep it specific and simple.
  • Thank you, (name)
  • Thanks for the opportunity, (name)
  • I had the pleasure to know more about (company name)
  • I appreciate the time you discussed (Job Title) with me

2. Editorial

You are writing this follow up email letter to say thank you, so mention that upfront. Thanks them for their time, and for the ideas they provided you about the company and the jobs.

3. The main points of the interview

Focus on being the best fit for the position, based on a specific part of the interview. For example, the interviewer might have responded well when you talk about your analytical skills or your knowledge of Civil Engineering, interview email follow send note emails. Whenever possible, cite another example of how you used these skills in your previous jobs, follow email.

4. Optional: Achievements or skills that were not covered during the interview

Interviews rarely cover everything the applicant would like to discuss. Use the thank you note to briefly highlight important accomplishments that you did not cover during your conversation with him, interview email follow send note emails. You can also mention interconnectedness or common interests.

5. Conclusion

Thank the interviewer again for the opportunity he gave you. Write how you look forward to hearing his response, interview email follow send note emails. and that you hope they find the person best suited for this site, follow up email after an interview

At this point, you wouldn’t say that you are the most suitable person – directly or indirectly – that you just hope that the company selects the best candidate, even if that candidate is not you, follow email.

Thank you letter examples for different situations

Here are a few examples with helpful texts for sending a post-interview email or letter thanking the interviewer:

1. Thank you letter after a phone interview

The people you speak to in a telephone interview and in a personal interview may be different. Telephone interviews are often conducted by assistants in the human resources department in order to do an initial examination of applicants.

Traditionally, interview email follow send note emails, follow email. these interviews cover more general questions such as your interest in the jobs, your expectations about salary, and presence. For this reason, it is okay to send a short thank you follow up email letter by email.

Example of Phone Interview

Below is an example that HR and recruitment expert Rebecca Barnes-Hogg received after a phone interview.

“Thank you very much for taking the times to speak to me about a jobs as a Marketing Communications Specialist at [Company]. I feel that my background in digital content strategy, along with my ambition to provide more support for traditional communications, interview email follow send note emails. will make me an ideal candidate for this jobs. You will find examples of my writing attached to this mail, follow email.

Additionally, you can check out this online fundraising page for which I have written the content and designed the scheme myself.

2. Personal Interview

The personal interview usually takes an hour or more because there are more details to cover. send a follow up email You can write a detailed thank-you letter discussing one or two of the interview points, interview email follow send note email.

Example of a Thank You email for an interview

Thank you for the great conversation about (Job Title in email) on (Date). I know that interviews can be stressful, email follow note especially if you do several interviews during the day, so I thank you very much for your help and for accommodating me during the interview.

As previously discussed, I possess (the skills, achievements, or any other qualifications the interviewer focused on during the interview), which will fit perfectly with your current team’s skill set. Email follow should focus on your in-depth answers to my questions about the daily tasks of the jobs convinced me that this is the jobs I would enjoy. A job in which I can grow and add value to your (department name).

Please feel free to contact me if you have any questions. It was a pleasure to meet you and the team during the interview. Thank you again for your times and your careful study email follow.

3. Thanks an external employee

Why would you thank the outside recruiter? Because the company that was transferred to you first didn’t hire you, the decision is up to the employee to decide whether you will transfer to another company for another interview, or you will be removed from the list of candidates completely.

Below is a mix between a thank you letter for the interview and a follow up email letter that you can send to an outside recruiter. Since many outside hires are paid when an applicant is hired, email follow they will appreciate you keeping them updated on the latest developments in your hiring process.

Example of a thanks letter for an outside employee

Subject: Thanks for referring me to (Company Name) for (Job Title email).

Dear (Mr / Mrs is the employee’s last name),

Thanks so much for referring me to an interview at (company name). The interview took place on (date), and I think it went well.

I spoke with (interviewer’s name), (his jobs title) and (second interviewer’s name), (his jobs title). Thank you for your advice, you passed the entire interview process; I don’t think I would have succeeded in all of these interviews without prior preparation.


[Your Name]

See Also
How to negotiate your salary?
What is a conflict of interest?