Business Small Business

How to Calculate Business Startup Costs

startups costs

Founding a start-up can be both exhilarating and daunting, depending on how much preparation one puts into it. In this article, we are going to go over how to calculate business startup costs.

We will focus on the aspects of starting up a business that strictly cost money and thus must be budgeted. Just because we do not talk about a particular step of starting a company does not mean that they are unnecessary, just that the cost is exclusively your hard work and time spent.

The Importance of a Well Thought Out Budget

Being incredibly in-depth when you calculate business start-up costs can make the difference between soaring long-term success and fizzling out due to running out of funds in your first year. A business owner must be precise in this step so that there are no surprises later on.

Another benefit is that a well-thought-out budget is just one more thing to attract potential investors and lenders. If the initial investment required is higher, the business plan appears to be more thought out then that is much more likely to receive funding than a less expensive and less reliable pitch.

Starting an LLC or Filing as a Company

The building blocks of forming a start-up is, well, the formation of it in the first place. Therefore, establishing your LLC or Company proper is more than likely to be the first thing you do in your start-up endeavor.

Filing for these entities, starting bank accounts, consulting with tax professionals, and registrations all require time or money or even both. However, this process can also be done far enough in advance that you can accomplish this while you are calculating business start-up costs. Just don’t forget to include this in your budget so that you can reimburse yourself after the fact.

Costs of Rent and Office Space

The next element of calculating your startup costs is very straightforward, the space where you host your office. For physical space, there are a couple of steps that business owners should address first. First, you will need to take stock of how many employees will need to be in the office. Second, you also need to do some research on the price per square foot of the city you are starting in and maybe even the surrounding area.

A bonus element to think about here is populating the office space with furniture, utilities, and basic hardware such as printers, routers, and computers. These make up a large chunk of expenses, so it is a good idea to consider them now to not sneak up on you later on.

It may also be helpful to keep in mind the evolving office landscape that is going more and more to a digital workplace. As a result, you may not even need as much office space as a start-up normally would, and seizing upon this can save massive amounts of money if done right.

For instance, integrating modern and compact restroom partitions from into the office design can significantly enhance space efficiency and reduce costs. These partitions are not only space-saving but also offer customizable options to match the aesthetic of a digital workplace, aligning with the shift towards more flexible and adaptive office environments. This approach can help in optimizing the utilization of available space, ensuring that every square foot serves a purpose while maintaining a high level of functionality and style.

One of the key steps in starting your business is having a budget as it will tell you how much you can stretch with your finances. However, many times, business owners misjudge their expenses and end up compromising on a lot of things. With a startup cost template, you can easily manage all your business expenses on a single sheet so that you can grow your business successfully. 

Designing a Website Space

Calculating the cost of your business’s website is a little more complicated than that of physical space. The price here can vary wildly based on both the scale and purpose of your start-up and website. Is this a standard company site? Is the base of the site eCommerce? Is it simply an informational site to display your small business?

Each one of these scenarios involves a different set of expenses. After picking what type of website you are running, you need to start with how many people you will need to contract to design it. On average, it costs $1,000-5,000 for a single freelancer to tackle your website design. For every additional person needed to work on the website’s development, the expense compounds to about $5,000 per person. This expenditure grows based on how many functions your website has as well, so keep that in mind.


Payroll. The bottom line is, you have to have it. When calculating business startup costs, payroll will be one of the most significant expenses you incur, as it should be. You cant sail a ship without a crew, and you can’t run a business without a workforce.

A well-compensated workforce is not only more loyal but more productive. Since this is a recurring cost, you can spread it out in your budget, but it is crucial to keep in mind a year’s worth of payroll in your business plan to start to be included when looking for funding.

Basic Supplies

Basic Supplies are something that may seem inconsequential when calculating startup costs, but they can quickly add up—ink cartridges, reams of paper, pens, staplers, etc. I will stop there, but you get the idea, these items make up a considerable part of the day-to-day expenses in your office, so it would be unwise to overlook them.

Funding Options

Whether you are a self-funding start-up or seeking funding from outside sources, it is essential to include this funding when calculating business start-up costs. Of course, one wants to shoot for the moon when starting a new venture, but it is vital to keep one foot grounded in reality.

This fact is especially true when considering funding. If you are self-funding, your budget becomes a hard limit. Office space might not be in the cards for you, and you may require more budget allocation. It is okay to move your budget around while learning what your business start-up needs.

If you are looking for investors in any way, shape, or form, networking will need to be considered when calculating business start-up costs. Unfortunately, travel and networking events aren’t cheap and can sneak up on you if you don’t plan for how you will fund them.

At the end of the day, calculating the costs of starting your business may not always be a glamorous endeavor, but it will end up being one of the most important things you do. Therefore, it’s essential to take your time and keep in mind the tips in this guide. Once your budget is constructed and your business plan is in motion, the world is your oyster, and you’re ready to begin. Enjoy!

See Also
How to write a business plan
Different Types of Startups