It’s not easy at all to tell a recruiter you had accepted another job offer, it is very hard while you are trying to manage a professional relationship for your future if you want to come again and apply for the same position. And if you are in the early days of the hiring process it will be easy you didn’t meet the manager yet. You have many options you can start by sending an email to the recruiter to apologize for accepting the offer because you got another offer and chance, but if you start the hiring process and you have met the manager you have to get in contact with him and turn down the offer. You can also use the phone instead of sending an e-mail.
Things that you have to do it to turn down an offer
1. Be professional
Don’t try to play with the two organizations you have applied for you have to take one decision and turn down one offer from them. You can also send an e-mail:
I am putting in my consideration your role in the company, but I want you to know that I have got another offer from another company, they are waiting for me a reply. So I had chosen this offer it is better for me.
2. Don’t take any steps without a written contract
Before turning down the first offer you have to sign a paper or something that proves you have accepted the second offer officially not orally then you will move to the second step and inform the first company.
3. Be honest
If you are going to hide an offer from another this is unprofessional and dishonest. And it will come back to you in the future. The best decision is, to be honest, and grateful for the opportunity.
4. Don’t destroy your career path
When you are a job seeker you may receive many offers from different companies. So you need to be careful while you are rejecting an offer in a professional way. Because the worst thing you may do that you ignore the company and never reply.
5. Show appreciation
Turn down your communication with the company you have to show the recruiter or the hiring manager some respect.
6. Perfect time
Once you had felt confident you have to tell the company about the offer you got to be earlier as you can.
7. Give a reason why you didn’t accept the offer
It is better for you to tell the recruiter about the reason for not accepting the offer maybe you don’t see yourself in this company it will not add to you but at the same time be polite, the benefits not suitable to you.
8. Say thank you
You have to say thank you to the recruiter for rejecting the offer and wish them all the best this can help you to build your professional career.
9. Provide the company with the other offer
You have to tell the recruiter about your offer all in detail what’s others provide the don’t maybe they thing again and offer the best offer by doing this you show the recruiter you are in demand.
10. Don’t accept any offer if you may back out
You have to take the final decision and make sure about what you want because you may want to get back to the company. So take your time and be confident.
11. Stay in connect
You can keep in touch with the recruiter you can say thank you, it’s a good thing to know you, thank you for your support.
Turning down a Job Offer Email Example
Subject: Job Offer – [Your name]
Dear Mr./Ms. [write name of hiring manager/recruiter],
Thank you very much for offering me the [write the name of position] role with [write company name]. Though it was a difficult decision, I have accepted another job offer with another company.
I sincerely enjoyed our conversations and I appreciate your effort to interview me over the course of the past few weeks.
Again, thank you for your consideration and time; best wishes in your continued success, and I hope our paths cross again in the future.
[Write your name]