Career Finding a Job

How to Tell a Recruiter You’ve Accepted Another Job Offer

How to tell a recruiter you accepted another job offer

It’s not easy at all to tell a recruiter you had accepted another job offer, it is very hard while you are trying to manage a professional relationship for your future if you want to come again and apply for the same position.

And if you are in the early days of the hiring process it will be easy you didn’t meet the manager yet. You have many options you can start by sending an email to the recruiter to apologize for accepting the offer because you got another offer and chance, but if you start the hiring process and you have met the manager you have to get in contact with him and turn down the offer. You can also use the phone instead of sending an e-mail.

In this article, you will understand how to tell a company you accepted another job offer.

Things that you have to do to turn down an offer

1. Be professional

Don’t try to play with the two organizations you have applied for you have to make one decision and turn down one offer from them. You can also send an e-mail:

I am putting in my consideration your role in the company, but I want you to know that I have got another offer from another company, they are waiting for me a reply. So I had chosen this offer it is better for me.

2. Don’t take any steps withoutwritten contract

Before turning down the first offer you have to sign a paper or something that proves you have accepted the second offer officially not orally then you will move to the second step and inform the first company.

3. Be honest

If you are going to hide an offer from another this is unprofessional and dishonest. And it will come back to you in the future. The best decision is, to be honest, and grateful for the opportunity.

4. Don’t destroy your career path

When you are a job seeker you may receive many offers from different companies. So you need to be careful while you are rejecting an offer in a professional way. Because the worst thing you may do that you ignore the company and never reply.

5. Show appreciation

Turn down your communication with the company you have to show the recruiter or the hiring manager some respect.

6. Perfect time

Once you had felt confident you have to tell the company about the offer you got to be earlier as you can.

7. Give a reason why you didn’t accept the offer

It is better for you to tell the recruiter about the reason for not accepting the offer maybe you don’t see yourself in this company it will not add to you but at the same time be polite, the benefits are not suitable to you.

8. Say thank you

You have to say thank you to the recruiter for rejecting the offer and wish them all the best this can help you to build your professional career.

9. Provide the company with the other offer

You have to tell the recruiter about your offer all in detail what’s others provide the don’t maybe they think again and offer the best offer by doing this you show the recruiter you are in demand.

10. Don’t accept any offer if you may back out

You have to take the final decision and make sure about what you want because you may want to get back to the company. So take your time and be confident.

11. Stay in connect

You can keep in touch with the recruiter you can say thank you, it’s a good thing to know you, thank you for your support.

How to Tell a Potential Employer You Have Another Job Offer?

1.Screening Stage with the Recruiter

If you have only reached the screening stage with the recruiter and have not met with the hiring manager, there is a good chance that you will not be able to “rush” the organization to a hiring decision. It is simply too early in the hiring process. If that is the case, the following is the way of how to tell a potential employer you have another offer sample email:

Dear [Recruiter Name]

I understand that it is early in your process, but I wanted to let you know that I have received another job offer and must make a decision soon. If you believe the organization is still interested in my application, please let me know as soon as possible so that we can discuss how to proceed.

Best Regards,

[Your Name]

2.If you have met with the Hiring Manager

If you’ve met with the hiring manager and are enthusiastic about the role and your candidacy, and you prefer one company over another, contact the hiring manager right away. I recommend using the following template:

Dear [Hiring Manager],

As you are aware, I am currently in an active job search. and have been interviewing with several companies, including yours.

I got a job offer yesterday, but I did not answer because I wanted to talk with you first. Your company is my #1 choice and I am excited about {insert something about the role that interests you and how you plan to use your skills to help them achieve success}.

I wanted to let you know about the situation and see if you have some time to talk about it and what your plans are for filling the current vacancy.


[Your Name]

3.If you are certain you are going to accept the offer you received

If you are certain that you will accept the offer you received and would not accept an offer from any other potential employer, it is time to gracefully decline future interviews.

If there is another position for which you have interviewed that you are more interested in, you can use this offer to negotiate a better deal with that employer. There are a few things you should keep in mind as you negotiate:

  • Buy yourself some time: When you receive an offer, express gratitude and ask for time to consider it – after all, you want to make the best decision possible. Always request more time than you think you will require so that you have wiggle room if they are on a tighter schedule.
  • Get the Hiring Manager on the phone: While your initial communication may be via email, your goal is to contact the Hiring Manager at the other company. The purpose is to not only have a stronger impact on your position but also to expedite the negotiation process rather than going back and forth via email.
  • Share only what is necessary: You don’t have to tell who offered you the position, what the job position is, or any salary details. You just need to mention that you’ve got another job offer but your are more interested in theirs.
  • Get Clarity from your potential employer: Once you’re on the phone, your main goal is to gather as much information as possible about where they are in their selection process and potentially influence how quickly they move through it. Second, you want to emphasize your strong interest in their opportunity. Use this email template as a starting point for the conversation.

Hello [Hiring Manager],

As you are aware, I am very interested in the [job title] position you have open at [company name]. I’m writing because I recently received an offer from another company; however, [company name] is my first choice because [insert what you’re excited about].

Are you available this afternoon or tomorrow to talk on the phone about where you are in your hiring process so that I can make an informed decision?

I look forward to hearing from you!

Best Regards,

[Your Full Name]

Whether the Hiring Manager is able to expedite their process or is on the verge of making an offer, you’ll have to make a tough decision. However, you would have made a more informed decision, which should give you hope as you move forward.

4.Don’t make any moves without a written offer.

Before even approaching a potential employer with the second job offer, make certain that it is official. It cannot be declared official until the offer is presented in writing to one. A verbal offer can feel great, but it should not be considered official because extenuating circumstances can always change things at any moment.

Do not be worried if there is no written offer on the table yet; depending on the circumstances, one may be able to contact HR/Recruiting regarding the verbal offer and request that they sit down with you to review the offer in writing, including things like benefits, pay, and so on.

5.Be upfront and honest with your potential employer.

If you are in the final stages of interviewing with multiple companies, you may find yourself in a situation where you receive another job offer while still interviewing with another.

Express that you have a pending job offer but are still interested in the opportunity, and inquire about the possibility of accelerating the hiring process. Most companies would rather know your situation than risk missing out or feeling deceived.

Receiving multiple job offers indicates that you are a qualified candidate and that several companies are interested in working with you. However, if you receive a job offer from another company, you must first persuade your current employer to let you leave. It is not always easy; you must take some steps before applying for another job.

Keep in mind that a verbal offer is not an official job offer. Make sure that the job offer should be in written form not only salary but also other benefits. Contact the hiring manager or recruiter about the written proposal for the job.

Turning down a Job Offer Email Example

Subject: Job Offer – [Your name]

Dear Mr./Ms. [write name of hiring manager/recruiter],

Thank you very much for offering me the [write the name of position] role with [write company name]. Though it was a difficult decision, I have accepted another job offer with another company.

I sincerely enjoyed our conversations and I appreciate your effort to interview me over the course of the past few weeks.

Again, thank you for your consideration and time; best wishes for your continued success, and I hope our paths cross again in the future.


[Write your name]

How to write an email saying you accepted another job?

Following is another sample to understand how to tell the hiring manager you have another offer.

Subject Line: Alex Johnson – Job Offer

Dear Ms. Cherry,

Thank you for considering me for the role of Project Manager at Space Construction. I am grateful for the offer and your interest in hiring me.

Unfortunately, I have taken a position with another company that is a good fit for my current career objectives.

Again, I appreciate both the job offer and your consideration. Thank you for making the interviewing process so pleasant.


Alex Johnson

Read also: How To Tell A Recruiter You Are Interested In A Position

How to decline an offer example?

Dear [Hiring Manager]:

Thank you so much for considering me for the post of [Job Title]. After careful consideration, I’ve decided to pursue a position with another organization that is better in line with my current career path and personal goals.
It was a delight to hear more about the wonderful work you do at [Company]. I appreciate the time and care you provided for my application, and I wish you success in your efforts to find the ideal applicant.

I hope to hear from you in the future. Please let me know if you have any questions.

Best Wishes,
[Your Name]

See Also

Hire A Recruiter To Find You A Job
What is a notice period on a job application?
How long does it take to get a written job offer?
How to use Best Regards Vs Kind Regards in Email