Career Job Interview

A Guide To Job Application Form

A Guide To Job Application Form

During the hiring process, a job application form is used to collect information from job applicants. This form contains vital personal data and information that will assist you in making a hiring decision. Also known as a job application or an employment application form

In this article, you will get answers to “what is job application form?”, “how to fill out a job application form” and “what to put on job applications for reason for leaving”.

If asked why you want to work with this company, click here to read more

Types of Job Applications

How will you apply for a job if you’re looking for one? It is determined by the employer. There are various ways to fill out a job application. Online job applications can be filled out on an employer’s website, at a hiring kiosk in a store or business, or on a mobile device using an app.

You will not always be required to fill out a digital application form; in some circumstances, merely uploading your CV and cover letter online will enough. Digital applications, on the other hand, frequently demand you to enter your data straight into their system (while frequently providing you the option to attach copies of your resume and cover letter as well).

1.Job Applications Can Be Made Online

You may publish your résumé and fill out an online job application on thousands of websites. On employment sites like and, you can sometimes apply online. You can also apply directly on the company’s website in some cases.

2.Job applications submitted in person.

Many businesses, particularly those in the retail and hospitality industries, expect applicants to apply in person or at a business-owned kiosk. It isn’t as difficult as applying online, but you must be willing to apply and maybe interview on the spot.

3.Job applications should be sent via email.

When applying for jobs via email, make sure all of your messages are as professional as if you were mailing a paper application. Here’s how to email a job application.

4.Job applications on paper.

If you apply for a job position in person, you must complete out paper job application forms. A sample job application form is provided below.

Job Application Form Questions and Answers examples

Below are some possibly job application form questions and answers examples;

a.Why are you interested in working here?

The employer is attempting to find out what motivates you and whether you’ve given your application considerable thought. You must demonstrate that you have done your homework and know exactly what the job entails. Describe how it relates to your long-term career goals.


When I was researching the leading electronics companies in the country, your company jumped out. I’m aware of your commitment to the development of creative consumer products, and I believe that this position would be a good fit for me, given my strong design experience.

b.Describe your relevant abilities and expertise in a few sentences.

Even if you don’t have any relevant experience, you can highlight any transferable abilities that are relevant to the position. Turn your negative response into a positive one by emphasizing that you want the position to obtain experience in the field.


Despite the fact that I have not yet had the opportunity to work at an advertising agency, I have already created high-level concepts that have been used by major brands such as Marks & Spencer. I worked as a copywriter for a number of student union marketing campaigns while at university, and my website, which I developed myself, has sparked interest in my work.

Here are the likely answers you can give if asked how you prioritize your work in an interview.

c.Give an example of a time when you worked under pressure.

You must demonstrate that you have effectively managed deadlines in the past. Describe how you overcome challenges over which you had no control.


Because my function was inter-departmental, I had to deal with a lot of contradictory requests during my time during my work placement last year. Because a lot of essential employees were off ill one week, the pressures threatened to become overbearing. This, on the other hand, allowed me to demonstrate that I was capable of meeting the task. My peers praised me when I left the firm because I always gave it my all, no matter what.

d.What has been your most difficult problem, and how have you dealt with it?

You must present a meaningful example that displays your adaptability in this area since the employer will be seeking information about your attitude toward challenges, as well as your capacity to problem-solve and overcome barriers.


I had to deal with some difficult customers during my summer employment working in a busy aftersales department. This was my first real job, and I had to learn how to negotiate and communicate with a diverse group of individuals throughout the day. I was sometimes the only employee working the front desk, so I had to deal with the stress that came with the job. I now believe I am better prepared to face any obstacles that may arise.

Tips for Using an Application for Employment Template:

  • Make a generic application available to applicants to download, fill out and email back, print and return physically, or print it out yourself and hand it to potential applicants.
  • If you’re using job posting sites to market your job, let the candidates do everything electronically, via download and email.
  • Compare the responses to your generic job application to your job description to ensure that applicants meet your requirements.
  • Quickly scan completed applications to ensure they’re filled out correctly and that candidates match the minimum standards.
  • Before picking who to interview, compare your favorites side by side.
  • Keep good applications on file even if you can’t hire the candidate right away; having a pool of possible employees in case of a hiring emergency is always a good idea.

What to put on job application for reason for leaving

Below are the lists of what to put on job application for reasons for leaving a previous job.

  • The focus of my career has shifted.
  • I was promoted to a position with more responsibility.
  • Another company has offered you a new job.
  • There aren’t enough prospects for advancement at the organization.
  • Due to a business merger, I was let off from my work.
  • Due to reorganization, I was laid off.
  • For the start of the fall semester, I left.
  • I got a better-paying job.
  • In search of a new challenge
  • After the summer, the position was eliminated.
  • It was a part-time, contract, or temporary position.
  • I decided to return to school full-time.

You may have had a less precise rationale in other circumstances, such as:

  • Taking care of a sick relative
  • Having dealt with a sickness that has since passed
  • I relocated to be closer to my family.
  • Spouse has relocated to a new city.
  • a parent who stays at home with their young children

Of course, wherever possible, you should explain reasons that do not reflect adversely on you. Giving yourself the benefit of the doubt can help in this situation. Let’s imagine you were laid off from a company that was going through financial troubles. Even if a secondary reason for your firing was that you were a low-performing employee, citing budget cuts is acceptable.

FAQs on Job Applications:

What information must be included on a job application form?

A simple job application form should include the applicant’s name, contact information, the position for which they are seeking, their education, employment history, and a space for them to sign and date the form. If you require applicants to work specific shifts, you should also inquire about their availability.

How do I write a job application form?

You should be alright utilizing a general application for job template unless you have some very specific questions that need to be answered during the first application process. You should be able to edit any of the sample employment applications we’ve provided in Word if necessary.

When do I need to fill out a job application form?

  • When you need standardized and easy-to-compare application forms.
  • When you need something to scan quickly.
  • If you’d like to make the application processes go more smoothly.
  • If you require information that isn’t often seen on resumes, this is the place to go.
  • If you want applicants to sign and attest to the accuracy of the information provided.

What are the benefits of filling out a job application form?

One of the primary benefits of employment application forms is standardization. Giving everyone who applies for a job the identical application produces a fairly fair process for applicants and allows you to compare them side by side.

  • Job application forms are easier to review than resumes and CVs, saving you time.
  • Application forms are ideal for businesses that need to hire a large number of people.
  • Gives you access to information that applicants would not normally share in a resume or CV.
  • Allows you to ask for information that will help you make decisions and research applicants.
  • You can inquire if they’re willing to submit to a drug test, and, in most cities and states, you can ask about your previous criminal history.

Is it necessary for businesses to utilize application forms while hiring?

They’re not necessary, and many companies opt for CVs or resumes instead. They are, however, an efficient approach to collecting a large amount of data about employees in a standardized format.

Is it possible for employees to complete the job application on their computer?

Yes, you can use a computer to fill out all of the applications we’ve provided.

Is it appropriate to use a general job application with management hires?

It depends on the management job. In some industries, like retail or grocery, filling out a generic application for employment is normal at many levels. Generally, though, you can accept resumes or CVs for positions like this, and give applicants a form to fill out those supplies the information you need from an application later in the process.

What types of questions are on a job application?

A job application can include questions specific to the role that the applicant is applying for, such as specific skills, availability for shift work, desired salary, extracurricular activities, and so on, in addition to general questions about location, employment history, and education.


It will be easier to apply if you develop a list of the information you will need to complete the application. Make sure the information you provide on the application, such as company names and dates of work, matches what you have on your resume. If you’re applying in person, print and fill out a job application. As a result, you’ll be able to use your copy as a guide when filling out the employer’s application.

Read also: How to ask if a job position is available?