Learn everything about the key requirements, duties, responsibilities, and skills that should be in an administrative secretary job description.
What Are the Duties of an Administrative Secretary?
Administrative Secretaries handle day-to-day administrative and secretarial tasks in the workplace. Reporting to management, drafting documents and entering data, and scheduling appointments are among their responsibilities. They could work in government or educational institutions, as well as in corporate, legal, or medical departments.
Working as an administrative secretary in a business or organizational office setting may entail interacting with managers, executives, and other personnel. A medical or legal administrative assistant’s job is more specialized and may necessitate additional training. Continue reading to learn more about the training and career opportunities available in this field.
Administrative Secretary Job Description
To be successful as an administrative secretary, you should have strong communication skills and previous experience in a secretarial role. Outstanding administrative secretaries are well-organized and capable of handling a wide range of administrative tasks.
- Perform all secretarial duties.
- Execute the department’s operations in a timely, efficient, and effective manner.
- Prepare administrative reports for the executive team.
- Handle correspondence and filing systems in the office.
- Handle client and visitor information requests.
- When necessary, arrange, schedule, and organize board meetings, staff meetings, and other departmental meetings.
- Effectively handle the media and interviews.
- Internal and external calls, emails, and faxes are forwarded to the appropriate departments.
- If required, preparing facilities and making arrangements for refreshments for events.
Administrative assistants can obtain professional certification from a variety of organizations. The International Association of Administrative Professionals offers a certification called certified administrative professional (www.iaap-hq.org).
The National Association of Legal Secretaries (www.nals.org) certifies accredited and professional legal secretaries, and the American Association of Medical Assistants certifies those who work in medical settings as administrative and clinical assistants (www.aama-ntl.org).
Completion of an accredited training program, work experience as an administrative assistant, and passing of a certification exam are usually required for certification.
Administrative Secretary Outlook and Salary
According to the US Bureau of Labor Statistics, available positions for administrative assistants should increase, owing in part to current workers leaving this field (BLS, www.bls.gov). Between 2019 and 2029, the number of secretaries and administrative assistants employed is expected to drop by 9%. Because of the rapid advancement of technology, other members of the workforce can now manage their work without the assistance of secretaries.
Except for medical, legal, and executive administrative assistants, the BLS reported that the mean annual wage for an administrative assistant was $40,420 in May 2020. According to the same source, medical assistants earned an average of $36,930 in May 2020.
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