Best Regards vs. Kind Regards in Email

Best Regards vs. Kind Regards: How to use them in an Email

Best regards and Kind regards are the best ways for business signatures, but it is not easy to use it you need to know the difference between them and when you can use it.

“Best regards” is a common and friendly email and letter closing. When you see the phrase “best regards” near the end of a message, it simply means that the writer wishes you well. It’s a semiformal letter closing that can be used for both professional and personal correspondence. “Best regards” usually implies that you respect the recipient but don’t necessarily know them well. “Best wishes,” “all the best,” and “warmly” are other similar closings. “Respectfully” or “sincerely” are more formal closings.

When can you use Best regards?

Best regards is less formal than Kind regards, it’s a very respectful statement, friendly and safe to use it but it’s for clients who you are familiar with.

When to use Best regards:

  • When you speaking with clients that you have worked them before.
  • When you emailing and existing clients.
  • When reaching out colleagues with your organization.
  • When communicating about a project with your supervisor or boss.
  • When communicating with a client with whom you’ve developed a working relationship with.
  • When communicating with a vendor you have worked with in the past.
  • When communicating with team members or coworkers.

Here, there is one mail to show you how you can use *Best regards*

Hello Sarah,

Here, the steps that we have discussed it yesterday with the manager that we need to follow it for our new patch that we have launched.

Best regards,
Michel Myers

If you want to use something instead of “Best regards” you can choose one from these signs –offs below:

1-Best.
2-All the best.
3-Thanks in advance.
4-Thanks again.
5-Cheers.
6- Thank you for your time.
7-Respectfully
8-Talk soon.
9-happy weekend.
10-Reach out with a question.
11-Let me know if you need anything.
12-Look forward to hearing from you.
13-Have a wonderful day.

What does Kind regards mean?

Kind regards” is more formal version of “best regards” that shows respect. It can be used when emailing a supervisor or executive in your company to introduce yourself to them.

When you can use Kind regards?

When you want the recipient to do something for you, “Kind regards” should be used. This sign-off is a little more formal than “Best regards,” so it should only be used for the most formal emails; otherwise, your recipient may assume you’re always formal, which isn’t the impression you want to make.

  • Kind regards is more formal than “Best regards”.
  • Kind regards is a professional way to end any mail.

Here, some situations where you can use Kind regards:

1- When emailing any company, any time.
2- When you introducing yourself to any mutual friends.
3- When you are in the early stages of dealing with new clients or new companies.

Here, we have an email example that shows How and when you can use Kind regards:

Hello Sarah,

Welcome our new clients, this is the first time you deal with our company

Our new department will open a patch that we have launched next week hope you come to our entrance party see u soon.

Kind regards,
Alex John.

You have also some other ways to use it instead of *Kind regards*:

1- Sincerely.
2- Many thanks.
3- Sending you the best.
4- Thank you for reading.
5- With appreciation.
6- Take care.

Note:
When you build up your relations with the new companies and clients you will change from *Kind regards* to *Best regards*

Alternatives to Best regards & Kind regards

Formal and acceptable professionally

Best regards
Best wishes
Thanks in advance
Many thanks
Kind regards
Regards

Formal to very casual

Thanks
All the best
Warm regards
Warmest regards

See Also
When to use ‘To Whom It May Concern’
How to respond to a Job Offer